Embedded Course Proposal Deadlines

Embedded programs are largely managed by individual academic units. There may be additional considerations or timelines required by your College or Campus that you will need to consider. Program development can take well over a year and those considering developing a new program should consult the Program Development Checklist with the recommended timeline, prior to proposing the program with Education Abroad. The following timeline details the required steps for Education Abroad. 

Embedded courses should follow the program timelines listed below in order to ensure that planning remains on track, students have sufficient time to prepare, and Penn State Global can review itineraries and rosters in detail.  Please note that the following deadlines are earlier than previous years, in order to allow for more extensive review and preparation. 

For embedded courses with travel during fall semester:

  • August 15 –  Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office 

  • September 15 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information

For embedded courses with travel during winter break:

  • Please note, any travel after fall commencement (and before spring commencement) is considered spring term. Students must be enrolled in the credit related to the program travel in the spring term, regardless if the embedded course is in the fall term. 

  • September 1 – Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office 

  • October 15 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information

For embedded courses with travel during spring semester, except winter break:

  • October 10 – Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office 

  • December 10 – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information

For embedded courses with travel during Maymester or summer terms:

  • January 15 - Phase 1 program proposal items due, such as general and academic information, onsite partner details, contingency plans, financial considerations, and two approvals; one from your academic leadership and one from your financial office 

  • March 1  – Phase 2 items due such as final roster, detailed itinerary, program leader requirements, and emergency contact information