FAQ

TSN Confirmation Receipts

What is the difference between an Approval and the Travel Confirmation Receipt?
When will I get my Travel Confirmation Receipt?
I submitted my Travel Record but I haven't gotten a receipt?
I submitted my Travel Record less than 14 days prior to my departure?
I don’t need to be reimbursed, do I have to use the TSN database?
Do I have to have a travel confirmation receipt?
I traveled on a Group trip, how do I get my receipt?

What is the difference between an Approval and the Travel Confirmation Receipt?

The University will only reimburse travel with a confirmation that the traveler has completed the requisite items in the TSN. This requires a  review the record of travel. Travel records are reviewed one week prior to the departure date unless requested to expedite due to an extenuating circumstance by via e-mailing the Global Safety Office or phone: 814-863-8788.

For Students:

Approval to Travel is different based on the type of travel being conducted. Please contact the Global Safety office with any questions.

For Individual travel, travel is approved automatically for all travel that is not restricted once all TSN requirements are completed.

The confirmation receipt is provided to show that all items required by the University for travel have been reviewed by the various departments across the University that may need to do so and that the record is complete. This is not an automateed process. The review occurs one week prior to the departure date.

For Faculty/Staff:

The TSN system is simply a record of travel (not an approval process) for individual travel. The confirmation receipt is provided to show that all items required by the University for travel have been manually reviewed by the various departments across the University that may need to do so and that the record was completed in compliance with the International Travel Policy.

A faculty/staff traveler can choose to travel regardless of the TSN processes. Even in the case where the location is restricted, the traveler can choose to go independent of the Universities agreement of support. So all faculty/staff travel is considered "approved".  Please Note: Restricted travel will only be reimbursed if it has been approved.

When will I get my Travel Confirmation Receipt?

The University will only reimburse travel with a confirmation that the traveler has completed the requisite items in the TSN. This requires a  review the record of travel. Travel records are reviewed as quickly as possible up to one week prior to the departure date unless requested to expedite due to an extenuating circumstance by via e-mailing the Global Safety Office or phone: 814-863-8788.

I submitted my Travel Record but I haven't gotten a receipt?

If you havn't received a travel confirmation receipt within one week of your departure date please check to ensure you record is complete and then contact the Global Safety Office.

I submitted my Travel Record less than 14 days prior to my departure?

Please email the Global Safety Office to expedite your travel review.

I don’t need to be reimbursed, do I have to use the TSN database?

As of July 1, 2016, all University Affiliated International Travel, regardless of the funding source, including individuals and groups of students participating in for-credit academic study-abroad experiences is to be recorded with the Travel Safety Network.

Do I have to have a travel confirmation receipt?

All University Affiliated travel is required to be recorded with the Travel Safety Network, and a confirmation receipt will be issued for travel in compliance with the University's International Travel policy. Most departments across the University have choosen to confirm that your travel has been recorded by requiring you to upload a copy with your ERS or reimbursement request. 

I traveled on a Group trip, how do I get my receipt?

The Trip Leader will be sent a receipt for the group. The group participants who have been approved to participate on the trip should receive a copy of the group confirmation receipt from the Global Safety Office for their individual purposes.